BY-LAWS

OF THE

IDA CIVIC CLUB

ARTICLE I

 

Organization Name

 

The name of this organization shall be Ida Civic Club.

 

 

ARTICLE II

 

Objective

The object of this organization shall be to establish social friendship and to create a civic bond among, farmers, merchants, businessmen and other persons interested in the welfare and civic pride of this community; and promote and protect the civic welfare of schools, churches, youth, businesses, farmers and other institutions and persons in Ida, Michigan and vicinity.

 

 

ARTICLE III

 

Members

Section 1:  Any person, firm, or organization expressing a desire to join this organization shall be eligible for membership.

Section 2:  All new memberships shall be active upon payment of dues.  

Section 3:  Active memberships shall include the right to vote, hold office, to participate in all activities of the organization, and to receive all regular notices and bulletins.

Section 4:  The dues shall be established at the beginning of each calendar year by the Executive Committee.

 

 

ARTICLE IV

 

Officers

Section 1:  The Officers of this organization shall consist of a President, a Vice-President, a Recording Secretary, a Corresponding Secretary, and a Treasurer.

Section 2:  There shall be six (6) Trustees.   

Section 3:  The President, Vice-President, the Recording Secretary, the Corresponding Secretary, the Treasurer and the six (6) Trustees elected from the general membership shall be installed for a term of one (1) year from date of induction as defined in Article VII, Section 7.  

Section 4:  The Nominating Committee shall consist of the President, Vice-President and Recording Secretary, and shall report its findings to the full membership as stated in ARTICLE VII, Section 7.    

 

 

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ARTICLE V

 

Duties of Officers

Section 1: The President shall preside at all meetings of the organization, shall appoint all committees, notify media of meetings and/or announcements, and shall perform all other duties which usually pertain to this office.

Section 2: The Vice-President shall preside in the absence of the President and perform all duties of the President in the event the President for any reason is unable to perform the duties of this office.  The Vice-President shall serve as Chairman of the Program Committee.

Section 3: The Recording Secretary shall record the minutes of all regular meetings and all executive board meetings.  The Recording Secretary shall also be responsible for periodically sending newsletters to Club Members.

Section 4: The Corresponding Secretary shall be responsible for all correspondence including sick and welfare relating to the Club and for retrieval of mail and interclub mail delivery.  The Corresponding Secretary shall also assist or substitute, as needed, for the Recording Secretary.

Section 5: The Treasurer shall receive all money, pay all bills approved by the general membership or Executive Committee, and submit a monthly financial report and administrator IRS Reports and Submissions.  He/She shall keep a full and accurate account of all receipts and disbursements.

Section 6: The Trustees shall be the legal custodians of all property of the organization and shall hold the same in trust for the entire membership.

 

 

ARTICLE VI

 

Executive Committee

Section 1: The Executive Committee shall consist of the elected officers and trustees.

Section 2: The Executive Committee shall have general charge of the administrative work of the organization and shall meet annually as defined in ARTICLE VII, Section 4 – 6 or by the call of the President or any member of the Executive Committee.

Section 3: The Officers and Trustees as defined in ARTICLE IV, shall be eligible for re-election.

Section 4: The Executive Committee shall have the power to remove any Officer or Trustees, elected or appointed, whenever, in the judgment of the committee, the best interest of the Ida Civic Club will be served thereby.

Section 5: Any vacancy may be filled for the unexpired portion of the term by the vote of the Executive Committee.

Section 6: Any member may have the privilege of attending meetings of the
Executive Committee to present any matter pertaining to the welfare of the organization.

 

 

 

 

 

 

 

 

 

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ARTICLE VII

 

Meetings Membership and Executive Committee

(Full Membership Meetings)

Section 1: The full membership meeting shall be held on or near the fourth Thursday of each month at a time and place designated by the Executive Committee or by action of the full membership.

Section 2: Unscheduled full membership meetings shall be called by the President or by the Executive Committee.

Section 3: Simple majority of members present, at a full membership meeting, will constitute a quorum to transact business.

(Executive Committee Meetings)

Section 4: The Executive Committee shall meet bi-annually in April.  

Section 5: Unscheduled meetings shall be called by the President or any two (2) members of the Executive Committee.

Section 6: Simple majority of members present, at an Executive Committee meeting, shall constitute a quorum to transact business.

Section7:  The Nominating Committee shall commence nomination deliberations prior to January of each year and make nomination recommendations at the January full membership meeting, at which time any other nomination can be offered from the floor of the membership. An election of all officers including Trustees shall take place during the January full membership meeting.  Induction of the officers and trustees shall take place at the February full membership meeting.

 

 

ARTICLE VIII

 

Committees

Section 1: The President shall appoint from membership the following Standing Committees: Christmas in Ida; Publicity and Promotion; Programs; Membership; Civic Facilities; Youth; and Recreation and Parks.

Section 2: The President may appoint any other Ad Hoc committees that be deemed necessary.

Section 3: The duties of the above committees shall be the usual functions of such committees and other duties that may be assigned by the Executive Committee.

 

ARTICLE IX

 

Dissolution of the Ida Civic Club Organization

Section 1: If the purpose of the Ida Civic Club ceases to exist or the membership and/or resources of the Ida Civic Club diminish to the point that the constitutional purpose of the Ida Civic Club is unattainable, a resolution of dissolution may be offered to the membership.  All members of record shall be notified by mail of the proposed resolution, and the date, time and place that a vote on the resolution will be held.   

Section 2: Upon dissolution, a resolution shall be offered by the membership of the Ida Civic Club to disburse the assets of the Ida Civic Club as defined in ARTICLE IX, Section 3 – 5.

Section 3: Cash disbursements may be in total or partial balance of the Ida Civic Club assets (checking account, savings account and/or other cash assets) and may be dispersed to more than one (1) entity as outlined in ARTICLE IX, Section 4 – 5.

 

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Section 4: Cash assets may be transmitted to the following service organizations and/or non-profit agencies.

 

A)    Existing Christmas in Ida Executive Board organized as a legal

non-profit organization to continue the Christmas in Ida Festival.

            B)  Any legal non-profit service organization that has the ability and interest to

                  continue the Christmas in Ida Festival.

            C)  Any legal Ida area service organization that has the ability and interest

                  to continue the tradition and community spirit created by the

                  Ida Civic Club.

D)    Any legal Ida area service organization that wishes to continue any programs or events that were initiated by the Ida Civic Club.

 

Section 5: Non-cash assets shall be transmitted in its entirety to the following service organizations and/or non-profit agencies:

 

A)    Existing Christmas in Ida Executive Board organized as a

legal non-profit organization to continue the Christmas in Ida Festival.

B)    Any legal non-profit organization that has the ability and interest

to continue the Christmas in Ida Festival.

   C)  Any legal Ida area service organization that shows the ability and

         interest to maintain said assets.

A)    Any legal Ida area service organization that wishes to continue any programs or events that were initiated by the Ida Civic Club.

 

Section 6: Non-cash assets may be transmitted in less then it’s entirety to the following service organizations and/or non-profit agencies that shows the ability and desire to maintain a shared ownership with another entity and the ability to maintain said asset.

 

A)    Existing Christmas in Ida Executive Board organized as a

legal non-profit organization to continue the Christmas in Ida Festival.

B)    Any legal non-profit organization that has the ability and interest

to continue the Christmas in Ida Festival.

  C)  Any legal Ida area service organization that shows the ability and

         interest to maintain said assets.

                         D) Any legal Ida area service organization that wishes to continue

   any programs or events that were initiated by the Ida Civic Club.

 

 

ARTICLE X

 

Procedure

Robert’s Rules of Order shall be the authority for the procedure of meetings.

 

 

 

 

 

 

 

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ARTICLE XI

 

Amendment of By-Laws

 

Proposed amendment(s) to the By-laws shall be submitted in writing and read at a full membership meeting.  The amendment(s) shall be voted on at the full membership meeting and passed with a 2/3 vote of members present.

 

Approved:  Amended by the Full Membership             Date: February 28, 2013